Finance Office Clerk

Finance Office Clerk Step Range: 8 ($33,895) – 27 ($59,435) Full-Time Benefits Regular – Full -Time

POSITION OBJECTIVE The primary function of this position is to assist the Finance Department with daily tasks in order to promote an efficient office.

MAJOR DUTIES AND RESPONSIBILITIES Perform general office duties including, but not limited to, faxing documentation to various departments/businesses as assigned; photocopying documentation for the A/P files. Providers, vendors, and other departments; daily filing of Finance Office documentation; typing various documents and labels as assigned; and checking, distributing, and sending out the Finance Department mail on a daily basis. Sort Finance and Contract Health Service Departments’ purchase orders into alpha- numeric order by vendor number, name, and purchase order number on a daily basis. Data Entry of Finance and Contract health purchase orders, travel orders, mileage reimbursements, etc. into MAS 90/200 A/P Module. Once the data is entered select invoices for payment and print the checks, record payment information on the documentation, photocopy all checks, obtain signatures, copy checks after signatures and process them for mailing. Print and file associated reports from the A/P Module. Process voided checks in MAS 90/200 and submit voided checks to the Accounting Specialist. As needed, issue stop payments for checks through the bank Perform period end processing on the last business day of each month for the A/P module. Maintain A/P files by accurately filing all provider and vendor payments on a daily basis. All files are kept in alphabetical order by provider and vendor names with the latest payments kept at the front of the file. Any permanent provider or vendor information received is two-hole punched at the top and kept in the current year’s files. When a new provider or vendor is added a new folder will be created. All W-9s are kept in one of each of the 26 files for each letter of the alphabet. At year end the oldest records for each of the provider and vendor files will be boxed up, labeled and put in the storage unit. Conduct research as assigned. The Health Finance Officer will assign research projects to the Finance Office Clerk as needed. The assignments may include pulling documentation from the A/P files, journal entries, cash receipts, etc. to aid in daily, monthly, quarterly, and yearly accounting work. Provide support staff project-based work. The Health Finance Officer r may assign projects such as, putting together reports, creating binders, packing up files for storage, etc. to the Finance Office Clerk. Deliver office supplies, as needed. When supply orders are completed the Finance Office Clerk will deliver the supplies to the ordering department. When the supplies need to be sent to Chiloquin the Finance Office Clerk will take the supply orders to the reception area for the Courier to deliver them. Run department errands, as needed. For example, when the Courier is unavailable to deliver something that is needed, such as a check to Tribal Council for signature, the Finance Office clerk will run the errand for the Finance Department in order to meet deadlines. Process and prepare cash deposits. Make weekly deposits to the bank and scan receipts into the KOSS database system. Attach the receipts to the batches created in the system. Provide back up support to correlating job functionalities as needed and determined by management.