Administrative Program Specialist

Oregon Tech   Klamath Falls, OR   Full-time     Administration / Clerical
Posted on January 20, 2023
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Position Title: Administrative Program Specialist

Salary: $3,279 - $3,574 – per month

The Department of Humanities and Social Sciences is accepting applications for the role of Administrative Program Specialist (Clinic Manager) at the Klamath Falls campus of Oregon Tech. The Administrative Program Specialist (Clinic Manager) works under the direction of the Clinic Director to provide essential managerial support to the Associate Clinic Director, students, and other staff. The Clinic Manager will coordinate daily operations for BIG ABA Clinic.

Duties of this position include: Providing quality customer service, interfacing with patients, doctors’ offices, vendors, and staff Ensuring the clinic follows all legal and regulatory processes for insurance billing and other reimbursement Clinic operations related to day to day management of appointments, phone calls, emails and other inquiries Budget management, scheduling, purchasing, inventory, etc.

Department Information: The Humanities and Social Sciences Department is a dynamic and growing department with a commitment to interdisciplinary collaboration. The department offers undergraduate degrees in Applied Psychology and Population Health Management, Graduate degrees in Applied Behavior Analysis and Marriage and Family Therapy, minors in Arts, Letters and Philosophy, Medical Sociology, and Psychology, and a diverse collection of courses in support of Oregon Tech’s general education mission.

Additional Department Information can be found at https://www.oit.edu/academics/health-arts-sciences/humanities-social-sciences.

Classification Requirements: Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR An equivalent combination of training and experience. One year of post-secondary education may be substituted for up to one year of the experience.

Preferred Qualifications: Experience with medical billing. Experience with database management. Two years’ experience in a healthcare setting. Experience with children and/or individuals with disabilities

Additional Requirements: Fluent with Microsoft Office Suite to include Outlook, Office 365, Teams, etc. Able to handle sensitive client information with confidentiality Highly organized with the ability to pivot to new tasks quickly Excellent customer service skills The ability to learn software quickly Special Instructions to Applicant: Initial review of applications will begin on February 13th, 2023. Applications will continue to be accepted after the initial review date until a sufficient applicant pool has been achieved or the position is filled. Therefore, at the discretion of the University, materials received after the initial review date may not receive full consideration. 

AA/EEO Statement: Oregon Tech is an Affirmative Action/Equal Opportunity Educator and Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring, or the terms and conditions of employment, on the basis of age, color, disability, marital status, national origin, race, religion or creed, sex or gender, gender identity or gender expression, sexual orientation, veteran status, or any other basis in law. Oregon Tech is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. 


Oregon Tech

Klamath Falls , OR